Digital technical documentation for machinery: get ready for the EU Machinery Regulation 2023/1230

From 20 January 2027 the new EU Machinery Regulation 2023/1230 will apply, introducing new ways to manage and make instructions and documentation digitally available.

DocuPlant is the cloud platform to organize, update and share machine technical documentation: folders, versions, secure links and QR codes.

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Digital technical documentation and EU declaration of conformity for industrial machinery

What changes with theEU Machinery Regulation2023/1230

EU Machinery Regulation 2023/1230 replaces Directive 2006/42/EC and strengthens requirements on safety, documentation and information availability. Application of the regulation starts on 20 January 2027.

Applicable from 20 January 2027 (EU Regulation 2023/1230)

Technical documentation always available

Instructions and technical documentation will be able to be:

  • Digital
  • Accessible online
  • Consultable via QR code
  • Updatable over time

Continuous and secure digital access

Documentation must remain accessible over time.

  • Documents retrievable when needed
  • Digital access over time
  • Integrity and availability under the manufacturer’s responsibility

QR code linked to the machine

Many manufacturers are adopting:

  • QR code on the machine
  • Immediate access to documents
  • Digital manuals
  • Technical datasheets
  • EU declarations

Retention and traceability over time

  • The regulatory framework requires document availability over time
  • You need to be able to reconstruct revision history
  • Access to machine documents when required
  • An orderly digital archive helps you respond to audits and customers
DocuPlant cloud platform for machine documentation

The solution

The solution is DocuPlant

Store, update and share technical documentation

With DocuPlant you organize technical documentation in a cloud folder archive (by machine, plant or customer, as you prefer). Manuals, EU declarations, datasheets and certifications stay centralized and updatable. Each folder or document can have a sharing link and a QR code: update files without reprinting labels.

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Why DocuPlant

The cloud platform for machine technical documentation

01

Digital management of machine documentation

Centralize technical manuals, certifications, EU declarations and machine documents in a single cloud platform, accessible from your browser.

02

Stable links and QR codes

Generate a sharing link (and its QR code) for a folder or file. Update documents over time: the QR on the machine can stay the same.

03

Versioning and traceability

Upload new versions, choose the active one and review history. Admins can see activity logs on documents and users.

04

Controlled access and roles

Shares with password and expiry; in the company, viewer, editor and admin roles for who can view, edit or manage.

05

Reduce time, errors and operating costs

Eliminate scattered files, outdated documents and manual processes with a centralized industrial document platform.

Cloud security and reliable infrastructure

Documents are stored on cloud infrastructure with isolation per organization. DocuPlant is designed for availability, data separation and operational continuity.

Features

The platform supports

DocuPlant digitizes the technical archive and simplifies sharing and updating machine documents ahead of EU Regulation 2023/1230 — without replacing conformity assessment.

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  • Cloud archive with folders and subfolders (drive-style)
  • Upload of files and entire folder structures
  • Document versioning and active version
  • Sharing via link and QR code
  • Link protection with password and expiry date
  • User roles (view, edit, administer)
  • Activity logs and usage dashboard
  • Tags to classify documents
  • Trash with restore
  • Publish a folder as a static website

Reviews

What DocuPlant customers say

Companies managing technical documentation with DocuPlant share their experience.

Marco Bianchi

With DocuPlant we centralized manuals and EU declarations. QR codes on the machines simplified access on the shop floor and in service.

Laura Conti

Updating revisions without reprinting labels is a huge win. Versioning and activity logs give us more control ahead of the Machinery Regulation.

Andrea Rossi

Clear platform, fast onboarding and responsive support. Every machine now has documentation that stays up to date and easy to consult.

Elena Ferri

It helped us structure the technical archive ahead of 2027. Fewer scattered files, more control over versions and access.

Giulia Romano

QR links per machine reduced internal requests. Anyone can find the right manual instantly, even from a tablet on the production floor.

Paolo Ricci

A practical solution for manufacturers: simple uploads, ordered revisions and immediate sharing with customers and service partners.

Chiara Greco

Intuitive interface and a clear workflow. We would like a few more integrations, but document management is already solid.

Stefano Moretti

We replaced scattered folders and PDFs with a single archive. During audits we quickly find the correct version of every document.

Valentina Serra

Excellent support during setup. In a few weeks we mapped the main lines and made documents accessible everywhere.

Davide Fontana

DocuPlant put us in a position to face 2027 with a digital process already running, without disrupting day-to-day work.

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Contact

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+39 0445 1716652info@miroirstudio.comBook on Calendly

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